05-01 Social Security Number Privacy

Purpose

In accordance with the Michigan Social Security Number Privacy Act (“Privacy Act”), 2004 P.A. 454, MCL 445.81 - 445.87, the City of Grand Rapids desires to establish, publish, and enforce a policy regarding how the City and its employees shall obtain, use, retain, disclose, disseminate, and/or dispose of records which contain Social Security Numbers.

Policy

It is the policy of the City of Grand Rapids to protect the confidentiality of Social Security Numbers obtained, used, retained, disclosed, disseminated, and/or disposed of by the City and its employees, to the greatest extent possible.

It is further the policy of the City of Grand Rapids to reduce reliance upon Social Security Numbers for identification purposes, in order to protect the privacy of individuals and City employees, and also to reduce incidents of identity theft.

The use of Social Security Numbers as a common identifier, primary account number, and primary key to City databases shall be discontinued, unless exemption for such use is permitted under the Privacy Act and such use complies with this Policy and Procedure.