Throughout the project, the financial manager (fiduciary) will need to track NMF contract expenses and match contributions. We'll ask you to report on these in the NMF Closing Report form.
Match contributions
Use these forms to track match volunteer hours:
NMF expenses
Make sure to keep receipts to reference when reporting expenses. You don't need to enter individual amounts, but we'll ask for the total amount paid to each business/vendor.
Each NMF expense should fall into one of these expense types:
- Fiduciary fee: If you hired a fiduciary, the amount you paid for them to manage project finances
- Service: Amount paid to a business/vendor for contracted services (food, permit fees, event activity, etc.)
- Supplies and materials: Amount paid for items purchased for the project
We'll ask for a basic description of each expense. These should show that the expense connects to the project and documentation.
Start taking photos early!
We'll ask you to submit at least 5 photos at the end of your project. This is a crucial part of documenting your journey! Your photos will be used to show what NMF projects look like. These can be photos of event activities, project before and after photos, group photos, etc.